Position Description

Position Description

A position description is a document that outlines key information about each position in Company.

It is important because it:

• Lets you know why the position exists;
• Tells you what the position is about;
• Tells you how the position relates to the business strategy;
• Helps candidates who are applying for the position to become better informed;
• Assists in the evaluation of candidates.

It is the intention of Company to ensure that every employee has a clear understanding of the job they have been engaged to do. We are committed to:

• Providing every employee with a description of their work;
• Regularly updating the description so that it remains relevant;
• Aligning the description to the performance management process of the company;
• Giving employees input into how their position is best described.

Every employee’s position description should be comprehensive yet simple and easy to read. It should not only include duties, responsibilities, personal attributes and skills but also any specific trade qualifications and licences that may be required such as driver's licence for a sales person. All such licences will be reviewed at least annually to ensure they are current.

For employees, the completed position description provides a description of their role and can be used as the basis for matching personal skills and performance against the requirements of the position. The Manager and the employee should keep a copy and jointly review it regularly in line with the business needs.

For Managers, the information in the position description can be used in a number of ways in addition to recruitment and selection. For example, it is the foundation for the performance appraisal system as well as providing information to evaluate jobs relative to their size, value and responsibility in the market place.

As part of the approval and planning process, the Manager of the position is responsible for preparing a position description.

All position descriptions need to be approved by the Chief Executive Officer and a copy forwarded to the Finance/Administration Manager for placement in the employee’s file.