Use of Agencies

Use of Agencies

Company has compiled a list of preferred recruitment agencies for use when a recruitment company is the most effective means of handling a particular vacancy, e.g. sourcing administrative/temporary roles or specialist recruitment.

The companies on this list have agreed: service levels, fees, charges, guarantees and time-lines with our company. If you are seeking to engage an agency not on the preferred list then you are required to obtain approval from the Finance/Administration Manager.

The decision on whether Company will be named on the advertisement is the responsibility of the Finance/Administration Manager.

• It is important that the Manager with the vacancy is aware of their responsibilities which are to: Complete job analysis and resource planning
• Provide a recruitment campaign budget up-front;
• Provide the position description and the following additional details (some of which form part of the Recruitment Request Form):
  • Department overview
  • Additional requirements of the position e.g. travel
  • Personal development opportunities
  • Organisational Chart
  • Remuneration
  • Recruitment Process Details including who the applications are to be forwarded to, the number of interviews, the interviewers, reference check timing and if the candidate will be required to go through any form of testing.
• Discuss and decide the most appropriate advertising method - flexibility is available in the location, type and size of advertisement;
• Determine if the agency is to place the advertisement on their own website;
• Provide prompt feedback on the applications forwarded and the results of the interviews held;
• Keep the consultant updated with any changes that may affect recruitment activity.

Our preferred recruitment agencies also have certain responsibilities which are to:

• Take an accurate description of your requirements;
• Write the advertisement;
• Advise you on deadlines;
• Ask for your review and proof of the advertisement;
• Handle all inquiries;
• Review all applications;
• Provide a shortlist of candidates;
• Provide the results of any pre employment testing that has been completed for example, PC and psychological tests;
• Provide feedback to candidates;
• Conduct reference checks (unless an external reference checking organisation has been engaged);
• Make verbal offer of employment;
• Conduct themselves in an honest and professional manner;
• Maintain confidentiality.